Conference Calls

Note	The features and/or parameters listed in this article may not be available from your telephone service provider.

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Introduction

Conferences allow multiple users to participate in the same conversation. Two different conference types are available:

* Traditional Audio Conference:

The conference members join the conference via any telephone connection.

* "UCC WebRTC" Conference:

The "UCC WebRTC" conference provides a web browser based conferencing environment with fully encrypted audio and video conferencing, slideshow presentations, document sharing, desktop sharing etc. . Conference members without Internet access can also participate in a "UCC WebRTC" conference. However, they are limited to the audio conference.

To organize "UCC WebRTC" conferences, the telephony system must be equipped with a "UCC WebRTC Service".

Both conference types can be organized via the AdminCenter. An invitation and automatic reminders can be sent to the conference participants via e-mail. The invitation contains all the necessary information for the conference members to join the conference.

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Configuration

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Where to Configure this Feature

As vPBX administrator:

Tab "PBX"

Tab "Subscriber xx"

Tab "Settings"

Tab "Conferences"

As subscriber:

Tab "Settings"

Tab "Conferences"

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Creating, Modifying and Deleting a Conference

Create a new conference:

1. Click Button [ + Add ].
2. A dialog pops up where the following parameters can be configured:

   • Define if it shall be "a simple audio or an UCC" conference.
   • Define a "name" for the conference.
   • Define a unique "room number" .
   • Define the date and start time "Start".
   • Define the "Duration" in which the subscriber can dial into the conference.
   • Define a "PIN" as the password.
   • Define an optional "Description" of the Conference.

3. For saving the configurations click the Button [ Save ].

Modify an existing conference:

1. Click the row of the desired conference.
2. Modify the desired parameter.
3. For saving the configurations click the Button [ Save ].

Delete a conference:

1. Click the waste icon at the end of the row of the desired conference.

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Creating, Modifying and Deleting a Conference Member

Create a new conference member:

1. Click Button [ + Add ]
2. A dialog pops up where the following parameters can be configured:

   • Define the information source of the "conference member" .
   • Define the "name" of the conference member.
   • Define the "email address" of the conference member.
   • Define if conference member shall receive "an invitation and remainder emails" .

3. For saving the configurations click the Button [ Save ]

Modify an existing conference member:

1. Click the row of the desired conference member.
2. Modify the desired parameter.
3. For saving the configurations click the Button [ Save ].

Delete a conference member:

1. Click the waste icon at the end of the row of the desired conference member.

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Parameter Configuration

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Parameter: Organizer

Description:	Here the telephone number and name of the conference organizer is displayed.
Configuration:
Default:
Version:	AdminCenter V5.7

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Parameter: UCC Conference

Description:	Defines the type of the conference. It can be a normal audio only or a UCC conference. If "UCC" is selected the conference is executed on the "UCC WebRTC Conference Service".
Configuration:	Selection Button: Activated - Not activated
Default:	Not activated
Version:	AdminCenter V6.8

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Parameter: Name

Description:	Defines the name of the conference.
Configuration:	Configuration String: Any string
Default:	- (None)
Version:	AdminCenter V6.8

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Parameter: Room Number

Description:	Defines the number of the conference room. Note Use only digits: 0 – 9 (Letters or symbols cannot be typed on a telephone keypad.)
Configuration:	Configuration String: Random string of numbers
Default:	- (None)
Version:	AdminCenter V5.7

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Parameter: Start

Description:	Defines the date and time when the conference starts. Click in the box to define the date/time: A dialog pops up, where the date and time can be set.
Configuration:	Configuration String: DD.MM.YYYY hh:mm
Default:	Actual date and time
Version:	AdminCenter V5.7

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Parameter: Duration

Description:	Defines how long a subscriber can dial into the conference after the start time.
Configuration:	Selection Menu: Selection of the desired period of time
Default:	15min
Version:	AdminCenter V5.7

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Parameter: PIN

Description:	Defines the PIN (Personal Identification Number PIN, password) of the conference room. Note Use only digits: 0 – 9 (Letters or symbols cannot be typed on a telephone keypad.) Define enough digits
Configuration:	Configuration String: Random string of numbers
Default:	- (None)
Version:	AdminCenter V5.7

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Parameter: Description

Description:	Any description of the conference.
Configuration:	Configuration String: Any string
Default:	- (None)
Version:	AdminCenter V5.7

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Parameter: Destination

Description:	Defines the conference member. The member destination can be selected out of: Subscribers : Defines a conference member from the same vPBX. The member is determined by entering the whole or part of the name of the vPBX subscriber in "Search pattern". If a member is found or selected, the further entries are supplemented if possible. Phonebook : Defines a conference member from the same vPBX phonebook. The member is determined by entering the whole or part of the name in the vPBX phonebook in "Search pattern". If a member is found or selected, the further entries are supplemented if possible. Name: Any name can be inserted.
Configuration:	Selection Menu: Subscriber Phonebook Name
Default:	Subscriber
Version:	AdminCenter V6.8

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Parameter: Name

Description:	Defines the name of the conference member.
Configuration:	Configuration String: Any string
Default:	- (None)
Version:	AdminCenter V6.8

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Parameter: Email Address

Description:	Defines the email address to which the invitation and reminders will be sent.
Configuration:	Configuration String: Email Address
Default:	- (None)
Version:	AdminCenter V6.8

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Parameter: Send Email

Description:	Defines that the member will receive an invitation and remember email when the conference organizer initiate the email sending.
Configuration:	Selection Button: Activated - Not activated
Default:	Not activated
Version:	AdminCenter V6.8

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© Aarenet Inc 2018

Version: 3.0     Author:  Aarenet     Date: July 2017